When Bigmind syncs emails from Google Workspace, you may want to prevent certain messages from being imported — for example, internal communications, automated notifications, or emails that only involve people at your own company. Email exclusion lists let admins define rules that filter out these emails before they are stored.
Where to find it
- Go to Settings → Communication data → Google Workspace.
- Click Manage exclusion rules to open the exclusion list drawer.
How exclusion rules work
Each rule consists of three parts:
- Type — what to match against:
- Email address: matches a specific email (e.g.
noreply@example.com). - Domain: matches any email from an entire domain (e.g.
example.com). - Pattern: matches using wildcards (e.g.
*@noreply.*). Use*for any characters and?for a single character.
- Email address: matches a specific email (e.g.
- Direction — which participants to check:
- From: only the sender.
- To: only recipients in the To field.
- CC: only recipients in the CC field.
- Any: all participants (From, To, and CC).
- Match mode (only when direction is "Any") — how many participants must match:
- Any participant matches (default): the email is excluded if at least one participant matches the rule. Use this for filtering out specific senders or recipients, e.g. blocking all emails involving
noreply@example.com. - All participants match: the email is excluded only if every participant matches the rule. Use this when you want to skip purely internal conversations — e.g. "don't sync emails where everyone is
@yourcompany.com".
- Any participant matches (default): the email is excluded if at least one participant matches the rule. Use this for filtering out specific senders or recipients, e.g. blocking all emails involving
Adding a rule
- Open the exclusion list drawer from the Google Workspace settings page.
- Select the Type (Email address, Domain, or Pattern).
- Enter the Value (the address, domain, or pattern to match).
- Choose the Direction (From, To, CC, or Any).
- If direction is "Any", choose the Match mode:
- Any participant matches — blocks if any participant matches (default).
- All participants match — blocks only if every participant matches.
- Click Add rule.
Removing a rule
Click the delete icon next to any rule in the list. The rule is removed immediately.
Common examples
| Goal | Type | Value | Direction | Match mode |
|---|---|---|---|---|
| Block a specific sender | noreply@company.com |
From | — | |
| Block all emails from a domain | Domain | internal.company.com |
Any | Any participant |
| Skip purely internal emails | Domain | yourcompany.com |
Any | All participants |
| Block automated notifications | Pattern | *@noreply.* |
From | — |
Important notes
- Exclusion rules apply across all synced inboxes in your Google Workspace connection, not just a single user.
- Rules are applied during the sync process. Emails already imported before a rule was created will remain in Bigmind — the rule only prevents future imports.
- The "All participants match" mode is designed for cases like internal-only conversations. For example, setting domain
yourcompany.comwith "All participants match" means: if every person on the email (sender, recipients, and CC) is@yourcompany.com, don't sync it. But if even one external participant is on the thread, the email will still be synced.